01889 567014 Mon - Fri Cheadle Road, Uttoxeter, Staffordshire ST14 7BY
Bromley Meeting Room – Heath House Conference Centre, Uttoxeter, Staffordshire near JCB

Hiring a Meeting Room?

Top tips for finding a fabulous meeting space
If you have not had the pleasure of hiring a meeting room for your company, you could be forgiven for thinking that this is a simple task. If you are a PA or an assistant, you will know how challenging and time consuming it can be to find the perfect meeting venue.

When hiring an external meeting room, approach the task as if you were organising a wedding for a very demanding bride. Pay attention to the details and don’t leave anything to chance.

To help you, we have created a list of top tips for hiring external meeting rooms.

LOCATION

Select a conference centre with excellent transport links and within easy reach of major roads. Avoid city centre venues which will be difficult and problematic during rush hour.

Map and directions - Heath House Conference Centre, Uttoxeter, Staffordshire

THE MEETING ROOM

Look for a nicely presented room with comfortable seating, natural daylight, blinds to control the glare on screens and windows that open. Check out the room layout options and the room capacity.

Butterton Meeting Room - Boardroom layout - Heath House Conference Centre, Uttoxeter, Staffordshire

WHAT IS INCLUDED IN YOUR MEETING ROOM HIRE?

Make sure that there are no additional charges for using projection facilities, flip charts and conference paper. Also check that water is provided.

SETTING UP THE MEETING ROOM AT THE START OF THE DAY

Whoever is leading the meeting will need time to set up and prepare. It is advisable to check that whoever is leading the meeting can get access to the room at least half an hour before the start of the meeting.  

COFFEE LOUNGE AND BREAK-OUT ROOMS

If the meeting lasts all day, make sure there is a communal area where your team can get a coffee and stretch their legs. This creates time and space to mentally refresh before continuing with the days business.      

Business Coffee Lounge - Heath House Conference Centre, Uttoxeter, Staffordshire

CONSISTENTLY FABULOUS FOOD

Catering at Heath House Conference Centre, Uttoxeter, Staffordshire

Amazing food goes a long way towards ensuring that your team feel valued and motivated. If you are looking for consistently good food, choose a venue that has its own chef. Venues who use outside catering facilities can be hit-and-miss. 

WIFI

Make sure the venue provides free, secure Wi-Fi so that your team can check e-mails and deal with important communication during the day.

PARKING

Find a conference centre with free onsite parking. Where this isn’t possible, make sure you know the parking fees in advance. Parking fees can be expensive, so if your team reclaim expenses, this needs to be factored when comparing the cost.

TECHNOLOGY AND SCREENS

This can be a minefield so look out for our blog dedicated to this subject. The most reliable projection facilities are provided by smart screen TVs, and no matter what anyone tells you, size does matter! Make sure that the screen is large enough for delegates at the back of the room to see clearly. For an average team meeting of 15 people, make sure the screen is 55inch. Make sure venue staff are available to help your colleagues set up and if you are playing a film clip make sure that there are sound amplification facilities available.

A warm welcome to Heath House Conference Centre, Uttoxeter, Staffordshire

VISIT THE VENUE

Visiting venues and discussing your requirements with a member of the events team will enable you to decide if the conference centre has the ability to go the extra mile to make your meeting successful.

COST

A word of caution, only compare the costs of venues that meet your non-negotiable criteria and discount those that don’t make the grade. If you compare based on cost alone then you could find that you team are meeting in a cheap, cold room with technology that is problematic, staff that can’t help you and food that is mediocre. This is a situation to avoid…at all costs.  

Find a meeting room that ticks all of these boxes

If you are looking to hire a meeting room in Staffordshire that ticks all of these boxes, please take a look at how Heath House Conference Centre in Uttoxeter Staffordshire can provide your team with the perfect place to meet.
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